Purchase Materials and Supplies: P-Card Purchases RCM

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Purchase Materials and Supplies P-Card Purchases RCM

A successful risk management strategy requires a strong internal control environment. The RCM format emphasizes that strong and risk-oriented internal control environments are often optimized with automated/manual controls, depending on the situation.

An RCM provides an overview of different control objectives that organizations should take into consideration and the corresponding controls to safeguard the company against risks, which may arise if not checked timely. Once customized to an organization, this document can help the user in assessing each control. The control assessment can then also be summarized to develop an action plan.

This document outlines risks and controls common to the p-card aspect of the 11.1.3 Purchase Materials and Supplies process in a risk control matrix (RCM) format.

Sample risks include:

  • P-card purchases are not properly authorized or are in excess of pre-defined authority limits.
  • Unauthorized use of employee p-cards by someone other than the card holder occurs.
  • P-cards are used at an unauthorized vendor or to purchase inappropriate materials.
  • P-cards are used by terminated employees.

This document can be used as a sample RCM and is not meant to be an exhaustive list of risks and controls. The KnowledgeLeader team will periodically update this RCM with new content. Organizations should select, update and modify the risks and controls included in this document to ensure that it reflects business operations.

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